TAEKWON-DO AKATEMIA YHDISTYS RY

TAEKWON-DO AKATEMIA YHDISTYS RY
Constitution of the association

1. Name and domicile of the registered association
The name of the registered association is Taekwon-Do Akatemia yhdistys ry.  The main area of functions are the Counties of Oulu and Lapland. The domicile of the association is the city of Oulu.

2. Purpose and nature of functions
The association teaches Taekwon-Do in accordance of the Internation Taekwon-Do Federation (ITF), founded by General Choi Hong-Hi. The martial art can be performed by anyone regardless of religion, race, place of birth, nationality, gender or wealth when taught in accordance to the Tenets of Taekwon-Do; courtesy, integrity, perceverance, self-control and indomitable spirit. The purpose of these Tenets, along with physical education, is to steer the students towards the road of mental growth and raise rightful minded, determined and diligent people.  The purpose of the association is to promote, endorse and develop training of Taekwon-Do in Finland so that as many as possible of the members of the association would take part in recreational, competitive or world class sports according to their own qualifications and needs. Taekwon-Do Akatemia trains its instructors and raises competent and responsible Taekwon-Do instructors in Finland. The association is in co-operation with many learning institutes, schools, adult education centres and universities. The association strives as well to promote co-operation with other sports associations, enterprises, unions and many other voluntary- and civic organizations. At the same time the association pursues to advance the academic research on Taekwon-Do in Finland and internationally through its members. The association is also involved in international functions with the International Taekwon-Do Federation (ITF) and other societies, associations and organizations.

To fulfill its purpose the association

    organizes Taekwon-Do, self defence and other sports training

    organizes demontration events, camps, tournaments, festivals and other such events

    aquires needed equipment and other essentials

    influences the sports- health education and sports venue planning in its domicile by suggestions and comments.

To support its functions the association can be engaged in publishing and small scale voluntary work, organize entertainment and dancing events, fundraising, lottery and bingo events and provide sports equipment and clothing to its members without seeking profit. The association can also accept endowements and bequests as well as hold capital and real property.

3. Memberships of the association and the head coach
The board of directors of the associartion decides whether to join and/or resign unions or other associoations.  The head coach of the association is designated and dismissed by the board.

4. Members
The membership can be applied by people whose intention is to train and/ or promote and develop ITF Tekwon-Do and the association. They also have to acept the purpose ans rules or the association and pay the memberance and/or entry fee. Private or legal persons can also be accepted as supporting members, wish they support the purpose and activities of the association. All members are admitted by the board. Honorary chairman and honorary member can be co-opted at the general meeting by a proposal from the board. Honorary chairman or honorary member are people who have notably promoted or supportd the funtions of the association.
 
5. Commitment to Anti-Doping activities
The association and its members are committed to the Anti-Doping Codes and rules in force. These codes include the Finnish Antidoping Agency code, The International Olympic Committee and World Antidoping Agency code, and The General Agreement of the Council of Europe, the Nordic andtidoping code and other international agreements signed by the Finnish State  

6. Resignation, expulsion and other disciplinary actions

A member has a right to resign by presenting a written proposal to the board of directiors or the chairman or by notifying the general meeting. The borad of the associationg can expel a member who does not fulfill the requirements of these rules, defaults of their memberance fees or otherwise acts againts the purpose and foundation of the functions of the association.
The board can also decide on a temorary expulsion of a member from the activities of the association, suspension from competition, a penalty or warning or permanent expulsion, if a member has acted against the ethical values or fair game rules of sports or  neglected the rules of Taekwon-Do akatemia Yhdistys ry, ITF Taekwon-Do Finland or the International Taekwon-Do Federation or acted against the Tenets of ITF Taekwon-Do.
The board can reject a member his/her vote in the general meeting, if the member has not pai their fees within one (1) month of the due date.
The board of the associoation can also decide on the suspension of a member from competition or other official activities within the association or pther disciplinary mearures if the member has acted against the ethical values of sports or the principal of fair game or neglected the Finnish or International Taekwon-Do Federation rules and acted against the Tenets of ITF Taekwon-Do.
 
Disciplinary measures are
 - warning
- temporary or permanent suspension from competition
- temporaty or permanent suspension from official activities
- in cases of suspected doping usage the association complies with the rules of te Fnnish Antidoping Agency and International Taekwon-Do Federation Antidoping codes.
The decision is valid immediately and is considered to be known to the subject five (5) days after it has been sent in a registered letter.  A complaint can be made about the decision to the general meeting withing 14 days in writing and/ or the complaint can be brought to the legal protection board of sports as separately enacted in the law.

7. Memberance and entry fee
The possible memberance fees of the actual and supporting members is decided separately for each group annually in the general meeting. Memberance fees are not colected from honorary chairmen or honorary members.

8. The Board of Directors
The association is overned by a board, which consists of the chairman, 3-6 actual members and 0-4 deputy members, who are elected at the general meeting for two years at a time. From among themselves, the board elects a vice-chairman and takes from among themselves a secretary, treasurer and other needed officials. Convening of the meeting is done by the chairman or the vice-chairman if the chairman is hindered, whenever they see it necessary, or if at least half of the board members demand it. The board has a quorum when at least half of the members and the chairman or the vice-chairman is present. Any votes are settled by an absolute majority. When ever there is a tie, the chairman’s vote is decisive, but in an election a draw.

9. The right to sign on behalf of the association
The chairman can sign alone and the vice-chairman together with another member of the board, the secretary or the treasurer.

10. Financial year and auditing
The financial year of the association is the caendar year. The financial statement with any needed documents and the annua statement of the board  are to be handed to the auditor three weeks before the genera meeting. The auditors have to give their statement to the board at least two weeks before the general meeting.

11. General meetings
The annual general meeting is to be held in January-May on a date fixed by the board.
Extraordinaty general meeting is to be held when the annual general meeting decides so or when the board sees that there is a need to it or when at least one tenth (1/10) of the members entitled to vote demand it from the board for a specific reason in writing. The meeting should be held within thirty days of the demand for meeting is presented to the board.
In the general meetings all actual members, honorary chairmen and onorary members all have one vote. A supporting member has the right of speech and attendance. The decision of the meeting is, unless otherwise mentioned in the rules, the opinion supported by half of the given votes. If there should be a tie, the vote of the chairman of the meeting is decisive, but in an election a draw.

12. Calling of the general meetings of the association
The board has to call the general meetings at least fourteen (14) days before the meeting by written letters ailed to the members, emails to tose members who have given their email addresses, at the noticeboard of the association or in a newspaper published in the home domicile of the association.

13. The Annual General Meeting

The following matters are handled in thegeneral annual meeting:

1. Opening of the meeting

2. Chairman of the meeting, secretary, two scrutinizers of minutes and if needed, two counters of votes

3. Quorum and legality of the meeting

4. The Agenda of the meeting is accepted as the working procedure of the meeting

5. Financial statements, annual report and auditors’ report are presented

6. Decision upon the legality of the financial statements and the release from liability of the board and other liable officials is made

7. Plan of action for the following year, budget and revenue estimates and the amount of memberance fee are confirmed

8. Election of the chairman and other members of the board biennially

9. One or two auditors and their substitutes are elected

10. Other matters mentioned in the notice of the meeting

If a member wishes a matter to be discussed in the annual general meeting, he/she should notify the board at least 21 days bfore the meeting, so that it can be included in the notice of the meeting

14. Change of rules and dissolution of the association
The decision on change of rules or dissolution of the association has to be made at the annual general meeting with three quarters’ (3/4) majority of the given votes. Change of rules or dissolution has to be included in the notice of meeting.
When the association is dissolved, its assests are to be used to promote its purpose in a way decided at the meeting which votes on the dissolution of the association. Should the association be discontinued, its assest should be used in the same manner.

 

 

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